We collect and store different types of information about you for four main reasons:
- To provide you with a personalised recruitment service
- To help us to monitor and improve the services we offer to you
- To search for and contact you about jobs that match your skills and experience
- If we have your consent to tell you more about our services, events and general promotions we operate from time to time
We've set out below some more information which we need to give you:
- Our Principles
- Information Required
- Who we share Data with
- Legal information and how to contact us
- We do our very best to protect your privacy by using security technology appropriately. This means:
- we make sure that we take appropriate security measures to protect your information; and
- we make sure that when we ask another organisation to provide a service for us, they have appropriate security measures too.
- We will respect your privacy. If you have given us your consent to receive marketing emails from us we will make sure it is clear that you are able to "Opt Out" of receiving these communications at all times.
- We will collect and use your information if we have your permission, for example considering whether a job we register or an event we are running is of interest to you.
- We will be clear in our dealings with you as to what information about you we will collect and how we will use it.
- We will use personal information only for the purposes for which it was originally collected and we will make sure we delete it securely if asked to do so. If we or our service providers transfer any information out of the European Economic Area (EEA), it will only be done with the relevant protection (stated under UK law) being in place.
We collect information on you:
- when you register as a candidate of G2 Legal
- when you sign up to our jobs-by-email service
- when you request a job to be emailed to you
- when you refer colleagues/friends to us via our referral program
- when you use our website
- through cookies
- when you enter promotions and competitions or attend events we organise
The minimum information we need to register you is your first name, last name, telephone number and email address. We define "register" to mean all ways in which the parties communicate with each other for the first time namely when you apply for a particular role (either via our website; via other job boards we advertise our jobs on; via our social media channels; by us contacting you as a result of downloading your details via a third party cv database provider) or if you register initially by contacting a member of our team by phone.
If you give us your consent (either in writing or verbally) we may also ask you other questions to allow us to provide you with a better service, for example where you live; your salary; notice period.
After you have provided us with your information and given us permission to contact you via phone, email or text we may contact you with information on jobs or other recruitment related services that we think may be interest you. At any time you can decide not to receive these emails and will be able to 'Opt Out' by clicking on the opt out button embedded in our emails or by emailing firstname.lastname@example.org.
Who we share Data with
We will not share your personal information with others for marketing purposes unless you have given us your permission. If we have your permission, we will share your information only with other organisations that we work with to facilitate the recruitment services we offer, for example timesheet management if you undertake a contract with us.
If you are a candidate registered with G2 Legal and attend an event organised by us or an event partner, data may be shared for event administration purposes.
We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.
Any other organisations which access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run the sites (or services available on the sites), some of whom may be based outside the EEA.
- For statistical purposes to track how many users we have and how often they visit our websites. We collect information listing which of our pages are most frequently visited, and by which types of users and from which countries.
- We may use statistical cookies to track who has seen an advert and clicked on it.
- We may place cookies on your computer allowing us to show you jobs or features that we believe you might be interested in and also to allows us to control the number of times you see them and measure how effective our service has been.
You can turn cookies off but if you do this, you may not be able to use all services on our websites and you might see more pop-ups and other advertising. This is because we won't be able to limit what you see by using cookies. However, you will still be able to see our editorial content.
We use Google Analytics on our sites for anonymous reporting of site usage. If you would like to opt-out of Google Analytics monitoring your behaviour on our website please use this link https://tools.google.com/dlpage/gaoptout.
Legal information and how to contact us
Under Data Protection legislation we have to say who the 'data controller' is for G2 Legal. The data controller is the organisation responsible for protecting information and, in our case, is G2 Legal Limited of 15a Brighton Place, Brighton, BN1 1HJ. If you would like to obtain a copy of the personal information we hold about you; to request a correction or have any questions about how we may use it or to make a complaint, please contact the Data Protection Manager at the address shown above or email email@example.com.
Complaints will be dealt with by the Data Protection Manager, and will be responded to within 30 days at the latest.
If you are not satisfied with the way your complaint was handled, you may be able to refer your complaint to your local data protection regulator. In the United Kingdom this is the Information Commissioner's Office who can be contacted in writing to Head Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or online at https://ico.org.uk/concerns/